Monday, August 15, 2016

ExpressACAForms E-filing Features: Postal Mailing

When you plan to e-file your Affordable Care Act Return Forms 1094 and 1095, you probably don’t prepare for much mailing. After all, you’re set up to do everything online - why should you have to mail something out too?

Well, regardless of whether you file your ACA Forms with the IRS by paper or electronically, you do still have some mailing to do. Form 1095 (B and C) has to be mailed to your employees or coverage recipients as well as the IRS. And, starting in 2017, they have to be mailed out two months before your forms are due with the IRS.

Form 1095 Recipient Copies
If you’re an ALE (Applicable Large Employer) filing Form 1095-C for all the employees you offered and provided coverage for throughout the year, you have to send a copy of that form to each of your employees. Likewise, if you’re a healthcare coverage provider filing 1095-B Forms for your clients and your clients’ employees, you need to send a copy of Form 1095-B to each individual offered coverage.

Now pay attention because here’s the important part: these recipient copies of Form 1095-B and 1095-C have to be mailed out by January 31 of the year following the year you’re reporting. So the 1095 Forms for the 2016 tax year must be sent by January 31, 2016.

This past year everyone got a break when the deadline was extended to March 31. However, since individuals need their copy of Form 1095 to complete their personal taxes, the IRS has set it up so that, from now on, Form 1095 is sent out with their W-2s, 1099s, or any other tax documents.

Postal Mailing with ExpressACAForms
At ExpressACAForms, we want to make things simple for you. In fact, we bet you’re probably e-filing so you don’t have to deal with stacks and stacks of paper, right? That’s why ExpressACAForms offers postal mailing, an option where you select for us to send out your Form 1095 recipient copies for you, and all for about what you’d pay for postage yourself.

With the postal mailing feature, ExpressACAForms guarantees your forms are postmarked and mailed by the January deadline. In fact, they’re usually mailed by the next business day after you send in your request.

To set up your order, simply select the postal mailing option on your checkout screen after you’ve entered in all of your ACA filing information. Once you pay and transmit your forms to the IRS, we’ll be alerted that your forms are ready to be sent to your recipients. So, in that way, there’s another added bonus to the postal mailing feature: by utilizing it, your ACA filing with the IRS gets done two months ahead of schedule. Think of how much more you can get done with that extra time!

If you have any questions about the postal mailing feature or e-filing your ACA return with ExpressACAForms, feel free to contact our wonderful support team! We’re US-based and in the offices all year long, not just during tax season. Give us a call at (704) 839-2270 or send us a live chat or email to, and we’ll be happy to help!

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