Affordable Care Act Transmittal Forms 1094-B and 1094-C

Did you know that there’s more to your Affordable Care Act return than just Form 1095-B or 1095-C? That’s right: your ACA forms must be sent with a transmittal return, either Form 1094-B or 1094-C, each year.

Form 1094-B
Submitted with Forms 1095-B is Form 1094-B, Transmittal of Health Coverage Information Returns. The majority of Form 1094-B consists of basic information about the filer, including name, EIN, and contact information. On Form 1094-B, the filer also needs to report the number of Forms 1095-B submitted with the transmittal form.

Form 1094-B also requires the filer’s signature, title, and date before it can be submitted with the complete ACA return.

Form 1094-C
Form 1094-C, Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns, which is submitted with 1095-C Forms, is a bit more complex than Form 1094-B. Because it requires more information, Form 1094-C is split into three parts:

• Part I: Applicable Large Employer Member (ALE Member)
• Part I includes all the basic information about the ALE whose ACA report this 1094-C belongs to, including the name, EIN, address, and person of contact.
• Lines 9-16 of Part I are filled out if the filer is a Designated Governmental Entity (DGE) filing on behalf of an employer. So in some instances, these lines will need to be left blank.
• On line 18 of Part I, the total number of 1095-C forms accompanying the 1094-C is included.
• And lastly, if this Form 1094-C is the authoritative transmittal for an ALE member in a group return, the box on line 19 should be checked. There can only be one authoritative transmittal filed for each employer.
• Part II: ALE Member Information
• In Part II of Form 1094-C, the filer will provide information on whether or not they’re a member of an Aggregated ALE Group. They’ll also need to include the total number of 1095-C forms filed by and/or on behalf of the ALE member and indicate if they apply for any Certifications of Eligibility.
• If the filer has multiple returns, they only need to fill out Part II on the authoritative transmittal Form 1094-C (as indicated by line 19).
• Part III: ALE Member Information - Monthly
• In Part III, filers indicate how many full-time employees and total employees they had each month of the year.
• Part IV: Other ALE Members of Aggregated ALE Group
• If the filer is a part of an Aggregated ALE Group and checked “Yes” on line 21 of Form 1094-C, they’ll need to complete Part IV.
• In Part IV, the filer lists the names and EINs of other ALE members of the Aggregated ALE Group.

Questions?
So there you have it: Forms 1094-B and 1094-C. If you have any further questions about these forms or how to e-file them, don’t hesitate to contact us here at ExpressACAForms! You can give us a call (704-839-2270) or send us a live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. ET. Can’t make it then? Just send us an email to support@ExpressACAForms.com and we’ll get back with you as soon as possible!

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ExpressACAForms E-filing Features: Postal Mailing

When you plan to e-file your Affordable Care Act Return Forms 1094 and 1095, you probably don’t prepare for much mailing. After all, you’re set up to do everything online - why should you have to mail something out too?

Well, regardless of whether you file your ACA Forms with the IRS by paper or electronically, you do still have some mailing to do. Form 1095 (B and C) has to be mailed to your employees or coverage recipients as well as the IRS. And, starting in 2017, they have to be mailed out two months before your forms are due with the IRS.


Form 1095 Recipient Copies
If you’re an ALE (Applicable Large Employer) filing Form 1095-C for all the employees you offered and provided coverage for throughout the year, you have to send a copy of that form to each of your employees. Likewise, if you’re a healthcare coverage provider filing 1095-B Forms for your clients and your clients’ employees, you need to send a copy of Form 1095-B to each individual offered coverage.

Now pay attention because here’s the important part: these recipient copies of Form 1095-B and 1095-C have to be mailed out by January 31 of the year following the year you’re reporting. So the 1095 Forms for the 2016 tax year must be sent by January 31, 2016.

This past year everyone got a break when the deadline was extended to March 31. However, since individuals need their copy of Form 1095 to complete their personal taxes, the IRS has set it up so that, from now on, Form 1095 is sent out with their W-2s, 1099s, or any other tax documents.

Postal Mailing with ExpressACAForms
At ExpressACAForms, we want to make things simple for you. In fact, we bet you’re probably e-filing so you don’t have to deal with stacks and stacks of paper, right? That’s why ExpressACAForms offers postal mailing, an option where you select for us to send out your Form 1095 recipient copies for you, and all for about what you’d pay for postage yourself.

With the postal mailing feature, ExpressACAForms guarantees your forms are postmarked and mailed by the January deadline. In fact, they’re usually mailed by the next business day after you send in your request.

To set up your order, simply select the postal mailing option on your checkout screen after you’ve entered in all of your ACA filing information. Once you pay and transmit your forms to the IRS, we’ll be alerted that your forms are ready to be sent to your recipients. So, in that way, there’s another added bonus to the postal mailing feature: by utilizing it, your ACA filing with the IRS gets done two months ahead of schedule. Think of how much more you can get done with that extra time!

Questions?
If you have any questions about the postal mailing feature or e-filing your ACA return with ExpressACAForms, feel free to contact our wonderful support team! We’re US-based and in the offices all year long, not just during tax season. Give us a call at (704) 839-2270 or send us a live chat or email to support@ExpressACAForms.com, and we’ll be happy to help!

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ACA Form Correction Frequently Asked Questions

As if the Affordable Care Act forms you’ve just finished filing weren’t stressful enough, now you’ve got to do them all over again because they’ve been rejected. Or accepted with errors? Can they even do that?

They can, and you’re still expected to make sure each form is corrected. Read on to find out more about this and more answers to your ACA correction FAQs:

Which ACA forms can I correct?
When correcting a return, you can correct Forms 1094-C and either Forms 1095-B or 1095-C. Because Form 1094-B doesn’t have any additional information on it that would cause a return to be rejected, it won’t ever need to be corrected.

What information can be corrected on my forms?

• On Form 1094-C, you can correct the employer details (name, EIN, address, DGE details) and the ALE member information (total number of forms, ALE group details).
• On Form 1095-B, you can correct the responsible individual or employee details, employer details, issuer details, and covered individual details.
• On Form 1095-C, you can correct the employee details and coverage information, as well as the covered individual details.

Do I need to re-issue the corrected forms to my recipients?
If you need to make corrections on a Form 1095-B or 1095-C, you are required to furnish a corrected copy to the recipient of the original form. If you’re correcting a Form 1094-C, you’ll only need to send the correct copy to the IRS.

The IRS rejected my forms. What should I do now?
If the IRS rejected your ACA return, you’ll need to identify the error that caused the rejection as soon as possible. If the entire return was rejected, it’s likely an error on the Form 1094-C or among the employer or issuer details on Form 1095-B. Once you’ve identified the error, you’ll have to file a corrected return as soon as possible. You may need to reissue forms to your employees or recipients in addition to the forms you send the IRS.

The IRS accepted my return, but with errors. How do I fix the errors?
To fix the errors in an accepted return, you’ll need to identify the individual errors that caused each rejected form. In this case, the error is usually a TIN mismatch. Make the appropriate corrections and send the new forms to the IRS and your recipient(s), if applicable.

How is ACA form correction done through ExpressACAForms?
Quickly and easily! No, seriously: if your return was rejected, or accepted with errors, the best place to e-file your corrections is ExpressACAForms. All you do once you create your account is upload a document of your corrected information, we’ll put it all together, let you review it, and send it off to the IRS with an error-free guarantee.

If you have any questions about e-filing your corrections through ExpressACAForms, we’re happy to help! Just give us a call at (704) 839-2270 or send us a live chat through our website. We’re available Monday through Friday, 9:00 a.m. to 6:00 p.m. EDT. We also offer 24/7 email assistance through support@ExpressACAForms.com!

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ACA E-filing is Still Available at ExpressACAForms

It’s been a whirlwind of a year, so we understand if things got away from you and your ACA filing hasn’t been at the center of your focus. That’s why whether you need to correct a rejected return or get started on a late filing, ExpressACAForms is here to help.

With our state of the art, IRS-authorized e-filing system, you can still upload, process, and e-file your ACA return, even though it’s past the deadline. Just create an account at www.ExpressACAForms.com to get started.

Additionally, if you have already e-filed your return only to have it rejected by the IRS - with very little instruction on how to correct it, might we add - ExpressACAForms can help you to easily and accurately amend your forms. We can even help you retransmit them to the IRS with that handy dandy e-filing system we mentioned.

And since we’re still working hard to make sure your ACA return is e-filed correctly, our US-based customer support team is available to help with any questions you have while filing. We’re available by phone (704-839-2270) and live chat (through our website) Monday through Friday, 9:00 a.m. to 6:00 p.m. ET. We also provide 24/7 email assistance through support@ExpressACAForms.com.

If your ACA return still hasn’t be resolved, even though we’re past the deadline, there’s no need to fret: ExpressACAForms is here for you!

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E-filing Your 1095 Forms with the ACA Experts

Believe it or not, how you e-file your Forms 1094 and 1095 can have a serious effect on the outcome of your ACA return. We’ve already talked about how paper filing just doesn’t measure up to e-filing, so we figure you’re probably here to see why you should e-file with ExpressACAForms rather than any of your other e-filing options. Well look no further, we’re here to tell you:

Ease of Filing
As far as being able to offer e-filing with speed and ease, you won’t find anyone faster or easier than ExpressACAForms. All you have to do is upload the ACA information you already have, and our state-of-the-art system processes and generates your return. Then you review everything and, if it looks good, hit the transmit button. You’d need magic or a time machine to get your paper forms completed that quickly.

TIN Verification and Error Checks
It’s one thing to just create your forms and send them directly to the IRS for you, but ExpressACAForms wanted to do more for you, the filer. That’s why we built in multiple error checks, including a TIN verification, at different steps of the process to ensure your return is sent error-free, saving you time and any potential fees.

Postal Mailing
While we - and the IRS - highly recommend e-filing, there’s one part of your ACA requirement that can’t be sent electronically: your recipient copies. Even if you e-file, the employee or recipient copies of Form 1095 you’re reporting still need to be printed and mailed to the appropriate recipient. At ExpressACAForms, we do that for you. Once you transmit your return, we guarantee we’ll have your recipient copies printed, stamped, and mailed by the next business day.

Meanwhile, Need Any Help?
With ExpressACAForms, you’re never left alone in the dark to figure out your ACA forms. Our expert customer support team is available by phone Monday through Friday, 9:00 a.m. to 6:00 p.m. EDT at (704) 839-2270, and is available by email anytime at support@ExpressACAForms.com.

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The ACA E-filing Deadline is Only a Week Away

If you haven’t yet started on your ACA Forms 1094 and 1095 as a part of your Affordable Care Act return, it’s getting to be the time to begin doing so. The deadline to have your 2015 ACA Return e-filed to the IRS is next Thursday, June 30, 2016. The forms must be transmitted by 11:59 p.m. in whichever time zone you’re reporting.

But suppose you really haven’t started anything with your ACA forms. In fact, all you’ve got is the document you recorded your employees’ coverage information in as you offered it to them. Well, there’s no need to fret: if you decide to e-file with ExpressACAForms, you’ve got all you need to get your ACA return completed and e-filed quickly and accurately.

Once you create an ExpressACAForms account, all you have to do next is upload the ACA data you have, in whatever file format you have it in. This is a secure upload, and it alerts the program to begin checking your information and creating your ACA return. Once it’s processed, you just review the forms to make sure everything went in correctly, approve it, and it’s e-filed directly to the IRS.

But you’ve got to hurry and get started soon: time’s running out to e-file!

If you have any questions getting started or during the process, we’re here to answer questions by phone Monday through Friday, 9:00 a.m. to 6:00 p.m. EDT, at (704) 839-2270. We also provide 24/7 email assistance at support@ExpressACAForms.com.

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